Policies & Procedures

PRINCIPAL’S WELCOME

Dear Parents and Guardians,

On behalf of the teachers and the staff of de Portola, Welcome Back to School! Our school has a rich tradition of excellence and a team that is second to none! As a school, we will continue to provide a rigorous learning environment that ensures students are College and Career Ready!

.We will be focused on intentional lesson design, student engagement, and innovation to ensure that all of our students are successful! In order to support these rigorous demands, we will continue to focus on writing across the curriculum, integration of technology, differentiating instruction to support all learners, and providing engaging learning opportunities for all students.

Communication is a vital component in highly effective schools like ours, so that everyone stays informed of events. The Patriot Report is an email newsletter that I send out regularly.We are also taking giant steps to increase our social media footprint. You can access additional information through the following:

Our start and end times have changed for the school year. In addition, each Wednesday will be an Early Release/Minimum Day. Please note our school start and end times have changed for the 2018-2019 school year. Click on this link to go to the Bell Schedule.

All parts of our Parent/Student Handbook are listed below for your convenience.

2018-2019 Parent/Student Handbook

General Information

Student Emergency Information

Each child attending school must have a current Registration/Emergency Information Card, signed by a parent, on file in the office. It is imperative that we maintain up-to-date information, with each question on the card answered completely. This includes vital information needed in case of illness, accidental injury, or an emergency at school.

If, at any time during the school year, there is a change in any of the information (such as a cell, work or home phone number), please notify the school office immediately. Failure to keep the school office informed could mean the loss of precious minutes in the event of an emergency. Please email Office Manager Jennifer Kelly at jennifer.kelly@svusd.org to notify of any changes or call the office at (949) 586-5830 at your earliest convenience.

 

 

Arrival Times and Playground Supervision

Playground supervision for grades 1-6 begins 15 minutes before school starts (8:00 AM). Students should not arrive before there is supervision. If a student happens to arrive prior to 8:00 AM, please stay near the front of the school. A campus supervisor will walk students to the playground at 8:00 AM. Please note that supervision is not provided after school hours or on weekends. Children are asked to stay away from the school buildings if they return to play after school hours. Parents are asked to report to the Orange County Sheriff’s Department any unusual or suspicious activity on school premises after school hours or on non-school days.

Daily School Dismissal

We make every effort to ensure your child’s safe arrival at home after school.Please instruct your child to go directly home, or to the person responsible for his/her pickup when school is dismissed.For the safety of your child, it is very important to be on time when you are picking him/her up at the end of the school day. The school parking lot is closed for pickup of students, except for buses and daycare vans.Our school staff is not responsible for supervision after school hours. This includes activities at the park adjacent to campus. Any time a child’s routine is to be different from usual (such as parents out of town, child to going to a friend’s home or babysitter’s house, etc.), please provide a note to your child’s teacher so that we can be ready to assist if circumstances dictate.

Custodians are not allowed to provide access to classrooms or restrooms after school hours.Other staff is not available to accompany children or parents to classrooms to retrieve forgotten items.

Documentation of Parent Custody

If you have specific limitations related to the release of your child to a natural parent, please be aware that we must comply with various sections of the civil code relating to the dissolution of marriage. We must have documentation specifying which parent has official custody of the child. Therefore, we request that you present us with a copy of the court order which stipulates the conditions of child custody. Please understand that if we do not have this on file, we have no other choice but to release your child to the other natural parent upon his/her request.

Pupils who Move

Any change of address must be reported to the school office. If you are planning on moving from our school area, please let us know as soon as possible which day will be your child’s last day of attendance.This will enable us to prepare the necessary forms for the teacher to complete your child’s student records.

Calling for Child at School

If a child is to be dismissed from school early for a medical or dental appointment, please send a note to the teacher stating the time. When you arrive to pick up your child, you must sign him/her out in office. The office will then call for your child.

Classroom Interruptions

In order to minimize classroom interruptions, we ask that any deliveries to students be brought to the office. Teachers will be notified as soon as possible, and students will be asked to come to the office at a time that will not disrupt their learning. It is the responsibility of each student to remember personal property, lunches, assignments, projects, musical instruments, etc. We ask parents to encourage this responsibility by eliminating, as much as possible, the delivery of forgotten items.

We seek your cooperation and assistance in maintaining a classroom atmosphere which is conducive to the development of good study habits and uninterrupted academic learning time. You can help us in the following ways:

  • Unless there is an emergency, please do not call the school and ask us to deliver a message to your child.
  • Establish a system at home which helps to eliminate forgotten lunches, homework, musical instruments, etc.
  • Remind your child each day, before she/he leaves home, about plans for after school.Arrangements about “visiting friends after school” should be made before coming to school.

Visiting School

Parents are welcome to visit the school and individual classrooms by making arrangements with the teacher or principal first. Upon arriving at school, parents must sign in at the office. It is not possible for teachers to conference with parents during class time. If you wish to discuss the visitation, we suggest that a conference be arranged with the teacher at a mutually convenient time. Classroom visitations are limited to 20 minutes in order to reduce disruption of instructional program. Non-registered students will not be allowed to visit school due to insurance restrictions.

Non-Discrimination Notice

Saddleback Valley Unified School District has a policy prohibiting discrimination in educational offerings on the basis of an individual’s sex, race, color, religion, citizenship, age, or physical disability. Complaints alleging non-compliance should be directed to the school principal and/or the Assistant Superintendent, Human Resources (949-580-3217), and the Director of Student Services (949-580-3204) at Saddleback Valley Unified School District, 25631 Peter A. Hartman Way, Mission Viejo, CA 92691.

Attendance

De Portola Elementary believes that regular attendance plays a key role in student achievement. De Portola Elementary recognizes its responsibility under the law to ensure that students attend school regularly. De Portola Elementary shall abide by all state attendance laws and may use appropriate legal means to correct the problems of excessive absence or truancy.

Parents/guardians of children aged six to eighteen are obligated to send their children to school unless otherwise provided by law. Excused Absences Absence from school shall be excused only for health reasons, family emergencies and justifiable personal reasons, as permitted by law, Board policy and administration regulations. (Education Code 48205)

Insofar as class participation is an integral part of students’ learning experiences, parents/guardians and students shall be encouraged to schedule medical appointments during non-school hours. Students in grades K-6 should not be absent from school without their parents/ guardians’ knowledge or consent except in cases of medical emergency. Each child between the ages of 6 and 18 shall be subject to compulsory full-time education. (Education Code 48200).

Pupils are excused if absent because of illness or other justifiable cause. Children should not be sent to school when they are not feeling well. A student should be fever free, vomit free, or diarrhea free for at least 24 hours before returning to school.

Students will be given the opportunity to make up work that is missed. You may request homework for your child in the morning when you report your child’s absence to the school attendance line (949-455-0318). Teachers will make every effort to have assignments ready at the end of the school day; however, sometimes this is not possible with less than one day’s notice. Let us know if a classmate will deliver the homework, or if you will personally pick it up from the office after school.

In Accordance with SVUSD Board Policy and Administrative Regulation 5113, Excused Absences A student’s absence shall be excused for the following reasons:

  1. Personal illness (education Code 48205)
  2. Quarantine under the direction of a county or city health officer (Education Code 48205)
  3. Medical, dental, optometrical, or chiropractic appointments (Education Code 48205)
  4. Attendance at funeral services for a member of the immediate family, which shall be limited to one day if the service is conducted in California or three days if the service is conducted out of state. (Education Code 48205) Immediate family shall be defined as mother, father, grandmother, grandfather, spouse, son/son-in-law, daughter/daughter-in-law, brother, sister, or any relative living in the student’s immediate household. (Education Code 45194, 48205)
  5. Jury duty in the manner provided by law (Education Code 48205)
  6. The illness or medical appointment during school hours of a child to whom the student is the custodian parent (Education Code 48205)
  7. Upon advance written request by the parent/guardian and the approval of the principal or designee, justifiable personal reasons including, but not limited to: (Education Code 48205), a. Appearance in court; b. Attendance at a funeral service; c. Observation of a holiday or ceremony of his/her religion; d. Attendance at religious retreats not to exceed four hours per semester; e. Attendance at an employment conference; f. Attendance at an educational conference on the legislative or judicial process offered by a nonprofit organization.

Absences that do not fall into one of those seven categories will be considered unexcused. Staying home to visit with out-of-town relatives, babysitting a younger brother or sister, accompanying parent(s) on a day off, etc. are not legally valid excuses for a child to miss a day of school. If a student is required to leave before the conclusion of the school day, it will be noted in their attendance record. It will be unexcused unless supporting documentation is provided within the definition of excused absences. Unexcused early withdrawals will count towards truancy.

Reporting Absences

Each absence must be verified, preferably by a telephone call to the school’s 24-hour attendance line (949-586-5830, Option 1) before 9:00 a.m. on the day of absence. This is the most efficient way of accounting for the whereabouts of our students. Please call this attendance line each day that your child will be either absent. You may call the office at (949) 586-5830 if you child will be late.

If we have not been informed of your child’s absence, we must follow this procedure.

  • We call the student’s home or parents mobile phone.
  • We call the place of employment of the parent(s) if there is no answer at home.
  • We call the neighbor or relative listed on the emergency card.

If we cannot reach a parent by phone, we would appreciate a note from the parent stating the reason for the absence and confirming the days absent when the child returns to school. A considerable amount of time and worry can be saved if parents report a child’s absence on the school’s 24-hour attendance line (949-586-5830, Option 55-0318). Absences verification should be completed within 72 hours otherwise the absence will remain unexcused.

Independent Study Contracts

A study contract can be prepared to outline work for your child during an absence of five (5) or more days.It will require the signature of the parent, student, and teacher. Upon the student’s return from the absence, the teacher will verify that the work has been completed and the forms will be forwarded to the District. This contract is very important because it allows the school to continue to receive valuable state funds for student attendance. Please notify the office ahead of time if you know that your child will be absent for five (5) or more days. The Independent Study Contract will require several days of preparation, so the advanced notice is greatly appreciated. Per District Policy, Independent Study Contracts are due back to the office when the student returns to school.

Tardy Policy and Procedures

A student who is not in in class when school begins is considered tardy. After 30 minutes, a student is considered tardy truant and must check in at the Attendance Office and receive a Re-admit Slip before going to class. NOTE: Tardies are only excused due to an illness or medical appointment.

It is a reasonable expectation that in order for a learning to take place, students must arrive to class on time. Students who continually do not meet this expectation are considered to be in defiance of authority. To help insure that students arrive to class punctually, the following procedures have been established. These procedures are for unexcused tardies and directly involve the student, parent/guardian, teacher, and administration.

  • 5 Tardies - Tardy Letter 1. Warning given.
  • 10 Tardies - Tardy Letter 2. Meeting at school.
  • 15 Tardies - Tardy Letter 3. Meeting at school. Attendance Contract Signed.
  • 20 Tardies - Tardy Letter 4. Meeting that may include District Personnel

Students who continue to have tardies may be referred to a meeting with the Orange County District Attorney as an intervention step. If there are further tardies, a student may be referred to a SARB Hearing for remediation.

Important Attendance Definitions

Unexcused Absence

Absent with permission due to personal reasons. Examples of unexcused absences include vacation, oversleeping, car trouble, driver test, out-of-town visitors, weddings, missed bus, personal/business reasons, out of gas, and traffic citations.

Truancy

Absent without permission, not clearing legitimate absence within three (3) school days, and leaving campus during the school day without permission.

Tardy Truant

A student who is not in class within the first 30 minutes considered tardy truant.

Tardy

A student who is not in his/her assigned seat when the tardy bell rings is considered tardy

Perfect Attendance

Schools within the district may provide awards or recognition for student attendance during the school year. For purposes of such awards or recognition, perfect attendance means a student has been physically in attendance in the school for the entire school day of every school day during the period of award or recognition.

Health Services

Medication at School

The Education Code allows school personnel to administer medication if the following steps are taken:

  • The physician’s request form* is completed by the physician and given to the office.
  • The parental release form* is on file in the office.
  • The container of medicine is labeled with the name of the child, name of the medicine, dosage requirements, and the physician’s name.This information must match exactly that given on the physician’s form.

Medicine is to be brought to and carried from school only by a parent.

Students should not bring aspirin, cough drops, or any other medication to school to take on their own.There is the possibility of another child taking the medication and experiencing a severe reaction.ALL medication, no matter how harmless it may appear to be, must be kept in the office during school hours.

*Please contact the school for the medication forms or for further information or the SVUSD District Health Service Department.

First Aid

In case of an accident at school, first aid will be administered by school personnel and the parents will be notified. Except for first aid at the time of the injury, the school cannot treat injuries.If a pupil becomes ill at school, parents will be called to take him/her home. If it is necessary for a student to go home because of illness or injury, it will be the responsibility of the parent or guardian to pick up the child. We have a Health Clerk on site during designated hours, but there is no school nurse on site.

Symptoms of Illness

In order to protect your child and others, we recommend that you keep your child home from school under any of the following conditions:

  • Temperature at 99.6 °F or higher.
  • Nausea, vomiting, or severe abdominal pain.
  • Marked drowsiness or dizziness.
  • Acute cold, sore throat, persistent cough, or constant runny nose.
  • Colored (green or yellow) nasal mucus.
  • Red, inflamed, or discharging eyes.
  • Any undiagnosed skin rash.
  • Swollen glands around the jaws, ears, and/or neck.
  • Earache.
  • Diarrhea.
  • Any draining skin lesions, unless protected and diagnosed by a doctor as non-infectious.
  • Any other symptoms suggestive of acute illness.

Your child must be without fever for 24 hours before returning to school.Even if your child does not show any of these symptoms, but feels “under the weather,” it may be wise to keep him/her at home.Perhaps an extra day of rest will help to combat something more serious.

SVUSD Produces Regarding Lice

If a child is suspected or found to have head lice, to prevent the spread of head lice infestations, Site Staff will examine the student and any of their siblings or school age members of the same household.

If live lice are found, they will contact the student’s Parent/Guardians to pick up their child from school.

If no live lice are seen but nits are present within ¼” of the scalp, the student may return to class until the end of the school day. Their parents should be notified to begin treatment.

The student may return to class on the next day, if:

  • Parent/guardian verifies treatment per CDC guidelines (i.e. provides the empty lice shampoo box or lice removal product), and Re-examination by the site designee shows that student is free of live lice.
  • The student will be re-examined on day 9 after the initial treatment to confirm student is free of live lice.For more information regarding Lice Procedures, please go to the SVUSD Health Services Website.

Safety

Parking Lot and Traffic

The de Portola School parking lot is closed to entering traffic from 2:00 to 2:40 p.m (12:50-1:20 on Wednesdays/Minimum Days). For the safety of the children, cars may not enter the parking lot to pick up children. Only cars with handicapped displays will be allowed to enter during that window.

  • If children are picked up by car, parents should park outside of the parking lot on a street near the school.Parents may walk into the lot to meet their children, using the crosswalk from Preciados or the sidewalk from Aldeano.
  • Parents may also have their children walk to meet them at a predetermined location outside of the lot.Students can be met on Preciados, on Aldeano through the back entrance of the school, or on surrounding streets.Students should at all times be respectful of the property of the citizens in our neighborhood.
  • State law prohibits cars from passing school buses while bus red lights are flashing.Parents should be especially cautious when approaching buses that load and unload our students in the bus parking area on Preciados Drive.
  • Please do not park in staff parking spaces or on the school playground. We have limited parking spaces for our visitors.
  • Clarification:The yellow zone may be used for IMMEDIATE loading and unloading only before 8:00 a.m., between 8:30 a.m. and 2:00 p.m., and after 2:40 p.m.If the yellow zone is full, please park on the street and walk onto our campus.This is NOT a parking zone.
  • Never park in red zones.

For the safety of all the children, we respectfully ask that you do not use your cell phone when you are in the “school zone” (in the parking lot or on the neighboring streets).We thank you for your cooperation and for helping us to teach our students the importance of safety and of following rules.

Morning Drop Off

  • When you come into the parking lot, you will proceed to the sidewalk closest to the office. Please stay in line. We can fit approximately 5-6 cars on the long sidewalk.
  • Please pull forward as far as possible before letting out your child(ren).We want to avoid cars backing up when trying to enter the parking lot.
  • When dropping off your child(ren), have them ready to exit the car as soon as your car comes to a complete stop.DO NOT have a long good-bye when pausing in the drop off area.
  • A child’s belongings (lunch, books, homework, etc.) should be in their backpacks before entering the parking lot.Time should NOT be taken in the car to organize belongings. We need to keep the traffic moving.
  • NEVER double park and exit your car in the parking lot.
  • Please allow plenty of time to drop off your student(s) in the morning. Traffic, both in the parking lot and on the street, is heavy. Accidents happen when you are in a hurry.

Afternoon Dismissal

Parents are encouraged to instruct their child(ren) to walk up or down Preciados (at the front of the school) or up or down Aldeano (at the back of the school) to meet you at dismissal time. The parking lot is closed from 2:00 to 2:40 daily for dismissal (12:50-1:20 on Wednesdays/Minimum Days), except for persons displaying a handicapped placard or school busses. This policy was instituted a number of years ago as a result of the fire department's request to keep the roadway open for emergency vehicles.

  • The yellow zone in front of our TLC portable is posted "No Parking" from 2:00 to 2:40 (12:50-1:20 on Wednesdays/Minimum Days). This is done to assure the safety of the pedestrians (children) walking in this area at that time.
  • Please be aware the our priority is to assist students walking through the parking lot, so that they can get to their parents on Preciados, so if you are parked and attempt to leave between the designated closed time, there will be significant delays as the walking students are the priority.
  • Do not park and exit your car in the red zones. These areas need to remain open for emergency vehicles.
  • Do not let your child(ren) jaywalk across the street to meet you.Instruct them to use the crosswalk or wait for you to cross the street so that you can personally escort them across the street.
  • At arrival and dismissal time around the school drive very slowly. It might be necessary for you to drive less than 10 MPH.
  • The City of Mission Viejo reminds you to obey the parking signs (especially the "NO STOPPING" sign by the crosswalk on Aldeano) and red curbs to avoid a traffic ticket.

Thank you for helping us keep the children safe!

Disaster Preparation

Our school has an action plan should an earthquake or other disaster occur during the school day. Please review the items listed below:

● The principal and staff will be responsible for all children until a parent or authorized person arrives. Students will be signed out of each individual classroom by a parent or guardian.

● If we must do an evacuation of the building, there will be designated areas to sign out each student.

● Please DO NOT CALL the school. We must be able to make calls out after an emergency.

● Maintain a calm appearance and a positive attitude in the presence of the children.

● If the school is evacuated, a sign posted on the school grounds will inform community members of the evacuation center.

An emergency condition would exist if the school were directly damaged as a result of fire, flood, earthquake, fallen aircraft, etc. Clear communication will be one of our goals if there is a disaster. For this reason, the emergency information file in the office must be kept up-to-date. Please help us by doing the following:

Complete the Disaster/Emergency Information Card carefully. This will be used in case of a major emergency as well as in the event a child becomes ill or is injured at school.In completing this form, please take into consideration the following:

● Please include local friends and neighbors who would be available. Remember that roads and freeways may be heavily congested.

● If either parent would not be available during the school day, please indicate this on the form. If there is a young adult (such as a high school brother or sister) that you wish to include, be sure to list them.

● Please notify the persons you are listing to be sure they are available and willing to assume the responsibility.

● Please keep this information up-to-date by communicating with the school when a change is made.

● Discuss with your children the names on the emergency card. Explain to them why we can release them only to authorized persons.Review with them your family emergency plan.

Safety Rules on the Playground

Playground rules are reviewed regularly with students by staff. Students are expected to act respectfully and responsibly at all times.

Students are expected to report an accident or suspicious object on the playground to the teacher or campus supervisor on duty. Please encourage your child to tell the teacher if he/she is ill or injured and to report any dangerous conditions which may be noticed.

Scooters, Razors, and shoes with retractable wheels are not allowed at school.

Skateboarding and/or rollerblading are prohibited at all times on the school grounds (Mission Viejo Municipal Code Sec. 11.20).

Causing or attempting to cause damage to school property is an expellable offense.

Students are prohibited from playing on the roof of the school. Because of the great potential for harm to both the students and the school, children caught playing on the roof will be dealt with severely. Students are to stay off of the hillsides at all times.

Bicycles

Children in grades 3-6 may ride bicycles to school. Each bicycle must be equipped with a lock and parked only in the bicycle racks. Children will be expected to abide by traffic safety laws going to and from school. Students must also follow the state law requiring anyone under 18 years of age to wear a bicycle safety helmet.Any student not abiding by the school rules relating to bicycles will have bicycle privileges suspended.

Safety Precautions

The following precautions should be discussed at home with children to ensure their safety:

  • If your child reports a suspicious occurrence to you, call the sheriff immediately and report it.
  • Always be with someone when crossing to or from school.Cross only at crosswalks.Do not cross between cars or buses.
  • Walk on the side of the street opposing traffic whenever possible.This may not always be possible.
  • If a car pulls alongside and follows you, quickly walk in the other direction.
  • Do not stop to answer questions from someone in a car or walking near you if you do not know them.
  • If someone you do not know steps out of a car toward you, run away from them and yell for help.

Instruction

Program

Our school district has always been noted for its exemplary program of instruction for elementary school as well as secondary school. Emphasis is placed upon developing responsibility and positive attitudes in students and in helping them experience academic success at school.

Our English/language arts program, beginning in kindergarten, includes the teaching of essential skills such as phonics, spelling, and grammar with the integration of excellent literature.Integration of the language arts skills of reading, writing, listening, and speaking is done so that students will develop the thinking and communication skills that they need to become informed and successful learners.

Mathematics, science, and social sciences (which includes history, geography, civics, citizenship, and current events) are included in each grade level according to the State Department of Education requirements and district guidelines. An instrumental music specialist provides music instruction for students in grades 4-6. Computer technology is taught in our fully equipped computer lab and in the classrooms. Physical education is also part of the regular classroom instruction.

Definition of Homework

Homework is defined as purposeful, relevant, independent activities that reinforce learning objectives and extend learning opportunities beyond the school day.

Purposes of Homework

Current educational research indicates that legitimate purposes for homework include:

• Giving students opportunities to review and practice what they have learned in class.

• Preparing students for the next day’s lesson, class activity or future learning.

• Allowing students time for additional exploration of topics, including those of the students’ own interests.

• Helping students to develop time-management, study, and organizational skills.

Guidelines for Homework

Homework may be assigned each school day in grades K-12. Homework assigned on Fridays to be completed during the weekend should be given infrequently. Some students may choose to complete homework during weekends as they manage their extracurricular and family activities.

The total time for daily homework assigned to each student should reflect the guidelines below, which are based on current educational research:

  • Kindergarten: As appropriate
  • Grade 1: 10-20 minutes
  • Grade 2: 20-30 minutes
  • Grade 3: 30-40 minutes
  • Grades 4-5: 40-60 minutes
  • Grades 6-8: 60-90 minutes

It is understood that individual students complete schoolwork at varying rates, which may affect the amount of time required to complete homework assignments, and that it is appropriate for teachers occasionally to assign homework with a well-articulated purpose that requires fewer or additional minutes to complete than is indicated in the guidelines for total time for daily homework. Specific homework accommodations and/or modifications may be made for identified students in accordance with their Individualized Education Programs (IEP) or Section 504 Plans. Homework should be designed to maximize the chances that students will complete assignments independently with relatively high success rates. Homework will not be assigned for punitive reasons.

Assigned homework will be given appropriate recognition and will be graded, checked, reviewed, or otherwise evaluated as determined by the teacher. The successful completion of homework assignments shall be considered by the teacher in determining students’ final grades.

Homework Responsibilities of Students, Teachers, and Parents

Students will:

  • Complete work independently and return assignments when requested.
  • Develop regular and effective study habits.
  • Utilize a variety of learning resources.
  • Request assistance from the teacher if the student has difficulty completing homework assignments.

Teachers will:

  • Design meaningful homework at the appropriate level of difficulty for the course or grade.
  • Hold students accountable for completing their homework.
  • Follow the Homework Guidelines.
  • Communicate homework expectations to parents and students, including class procedures for the evaluation of missing and late assignments.

Parents/Guardians will:

  • Provide a study area, study time, and appropriate materials.
  • Monitor completion of assignments.
  • Provide support and interest in their children’s progress with homework.
  • Encourage their child to request assistance from the teacher if the child has difficulty completing homework assignments.

Please consult with your child’s teacher regarding any individual problems your child may have with homework. Our mutual cooperation on the common goal of developing independent study habits will pay dividends in the future.

“C” Average Policy

In an effort to encourage academic excellence, the district policy mandates that elementary students must maintain a 2.0 grade point average (“C” average) in order to participate in extracurricular activities, such as after-school performances, etc. Further, children wishing to serve on the Student Council must maintain a 2.0 grade point average. In addition, an unsatisfactory grade (U) in either work habits or citizenship will result in a student becoming ineligible for such activities.

Progress Reports/Report Cards/Parent Conferences

Parents are encouraged to create accounts in Parent Portal to monitor the progress on their student. As a parent, you will see assignments and grades for teacher that use AERIES gradebook. Report card are completed at or near the conclusion of each trimester. De Portola will have a Fall and Spring Parent Conference time. The school uses an online scheduler for the purposes of scheduling these conferences. More information can be found on the school website at www.svusd.org/deportola.

Individual parent-teacher conferences may be scheduled at other times during the school year. Please schedule all conferences with the teacher so that adequate time is available for the preparation of the materials needed for discussion. Any concerns that you might have must be addressed with the teacher first. After meeting and sharing your concern with the teacher and a resolution is not possible, please contact the principal to arrange a meeting that would include the teacher, parent, and principal.

 

Student Dress Code

Our school district has adopted a policy which gives parents the primary responsibility for student dress. We encourage our students to dress comfortably, follow good grooming practices, and wear shoes which are appropriate for vigorous play activities. Dress and grooming must neither be disruptive of the education process nor create an unsafe condition, either for the student or others (BP 5132). The supervising staff will use its discretion in determining infractions of the dress regulations.

Dress is a form of personal expression that may affect a student’s behavior and self-image. A dress code policy is necessary in order to protect the health and safety of the school environment and to foster the student’s success in a positive manner.

Students are expected to show proper attention to personal cleanliness and to wear clothes that are suitable for school activities. Parents have the primary responsibility for student dress, and we appreciate your support and cooperation in ensuring that student dress does not present health or safety hazards or a distraction that may interfere with student learning at school.

  • Clothing displaying language or logos, slogans, words, or pictures promoting or depicting alcohol, tobacco, drugs, profanity, violence, or sexual connotations are not permitted. Clothing which references or displays sexual references, sexist, racist, vulgar, or hate messages is also not permitted. Any derogatory message directed towards any person or group is prohibited.
  • Shirts must have straps at least 1 inch wide, strapless shirts are not permitted. Shirts must completely cover undergarments and the midriff area. Undergarments should not be visible at any time.Sheer or cutout tops may only be worn with another top underneath (the torso cannot be exposed).
  • Shorts, skirts, and dresses must meet or be longer than the tip of the thumb when arms are extended down at the sides of the body.
  • For safety reasons, all shoes must be appropriate for school activity. Sandals, high heels, and tennis shoes with wheels are not permitted.
  • Hats with a brim may be permitted outside for sun/rain protection only. Baseball hats are to be worn with the bill forward. Hats and hoods may not be worn in the classroom.
  • Sharp/pointed accessories or belts that are unsafe for student play, are not permitted at school.
  • Clothing which displays gang insignia or which could reasonably be construed as gang-related, including but not limited to, initialized belt buckles, dangling belt below the waist level, trench coats, ponchos, pants not worn at waist level (or which are sagging or oversized), hairnets, doo-rags or bandanas, long shorts (i.e. shorts to the ankles), any color t-shirt that extends past the finger tips when the hands hang down to the sides, and pulled up socks are prohibited. Any combination of clothing which law enforcement agencies currently consider gang related is prohibited. Accessories, which could be considered weapons, such as spiked wrist or ankle bands, spiked rings, spiked belts, spiked gloves, oversized rings or chains of any size, and chains attached to wallets are prohibited. Spikes worn in eyebrows, ears, or any other body parts are not acceptable.

As trends change, administration reserves the right to amend the dress code policy as needed in order to keep a safe and orderly school environment, as long as it is consistent with this policy.

***School Administrators reserve the right to make exceptions for specific school activities***

Student Behavior

Conduct

The policy of our school is to expect good conduct and courtesy of children at school, on the playground, and while going to and from school. Parents as well as teachers have the responsibility of impressing this policy upon the children and reporting any misconduct noted while children are going to and from school. Every effort is made to practice such discipline as would be exercised by a firm, just, and judicious parent.

Positive Behavior Expectations

“Character is doing the right thing, even when no one is watching.”

We have built all of our expectations on three core principles:

Patriots

  • Act Responsibly
  • Treat others with Respect
  • Solve Problems

The de Portola’s Positive Behavior System (“PATS”) is built on solid research that states:

  • All behaviors occur within an environmental context
  • Begins all investigations by examining the scope of the problem (school-wide, group, or individual)
  • Is proactive – intentionally structures for success
  • Systematically teaches and acknowledges appropriate behaviors
  • Builds capacity for all staff to correct misbehaviors
  • Intentionally builds positive, flexible environments based on data
  • Objective: Self-management

Based on these research findings, we are structuring our expectations for student behavior and conduct to be responsible, respectful, and safe at all times in all places. In order to support the implementation of the positive behavior system, we will be teaching behavioral and social skills to all students, enforcing the expectations, distinguishing Minor Offenses and Major Infractions. We will actively acknowledge and correct all of the behavior standards.

Although we have a few expectations, they apply anytime students are on school premises, at any school sponsored activity, on buses, and at any time while students are under the supervision and control of district employees. School staff members, students, and parents all share the responsibility for good student behavior. The school has the responsibility to clearly communicate and enforce student behavior in a fair, consistent, and supportive manner. Parents have the responsibility to reinforce the expectations of the school and to help their children become responsible citizens. Students have the responsibility to follow the code of conduct and to make good choices.

Each of these three core principles will be integrated into various facets of our overall discipline program. We will continually strive to recognize efforts of our students by regular positive reinforcements in our Patriot Assemblies. On the next several pages, you will see the core expectations by location that will be used at de Portola Elementary.

Positive Behavior Area Expectations - Classroom, Library, Office

CLASSROOM EXPECTATIONS

Act Responsibly

  • Come to class on time
  • Enter room quietly and respectfully
  • Have all necessary learning materials
  • Complete all assigned tasks on time
  • Keep hands, feet, and objects to yourself

Treat Others with Respect

  • TOP, LOOK & LISTEN when spoken to by adults
  • Use inside voices
  • Wait your turn
  • Keep your area clean

Solve Problems

  • Be an active learner by listening & participating
  • Ask for help
  • Make smart choices

LIBRARY EXPECTATIONS

Act Responsibly

  • Use book stick to mark book's place
  • Sit and read quietly once you have checked out your book
  • Push in your chair
  • Take care of the book you checked out
  • Return books on time

Treat Others with Respect

  • Listen to and follow directions
  • Use inside voices
  • Wait patiently & quietly

Solve Problems

  • Search for books using online catalogue
  • Ask for help
  • Make smart choices

OFFICE EXPECTATIONS

Act Responsibly

  • State your purpose politely
  • Know why you are in the office
  • Wait patiently for your turn

Treat Others with Respect

  • Wait quietly
  • Talk to adults only when directed to do so
  • Use polite language: “please,” “thank you,” etc.

Solve Problems

  • Listen carefully
  • Ask for help
  • Make smart choices

Positive Behavior Area Expectations - Outside

PLAYGROUND EXPECTATIONS

Act Responsibly

  • Walk to and from the playground at all times
  • Follow directions
  • Stay in play areas
  • Running games are on the grass only
  • Avoid hanging upside down
  • Tell an adult if someone is hurt
  • Freeze and stay quiet at the freeze whistle
  • Put away all equipment

Treat Others with Respect

  • Listen to all adults the first time
  • Listen to other students when they express themselves
  • Treat others as you wish to be treated
  • Share with others
  • Follow the rules of the game
  • Respect all playground equipment

Solve Problems

  • Practice conflict resolution
  • Compromise when possible
  • Ask for help
  • Make smart choices

HALLWAY EXPECTATIONS

Act Responsibly

  • Stay in line, facing forward
  • Know where you are going and get to your location
  • Walk at all times
  • Remain silent when walking through the MPR
  • Keep halls clean

Treat Others with Respect

  • STOP, LOOK & LISTEN when spoken to by adults
  • Put trash in garbage cans

Solve Problems

  • Seek help from an adult
  • Make smart choices

LUNCH TABLE EXPECTATIONS

Act Responsibly

  • Wait your turn in line
  • Keep food and drinks in eating areas
  • Walk at all times
  • Keep your hands to yourself
  • Keep all food off the floor
  • Pick up trash around you, even if left by others

Treat Others with Respect

  • Use conversation voices
  • Only eat your own food
  • Listen to adults for instructions

Solve Problems

  • Ask for help
  • Make smart choices

RESTROOM EXPECTATIONS

Act Responsibly

  • Flush toilets
  • Wash your hands
  • Put trash in garbage cans
  • Walk to and from restroom
  • Keep water in the sink and off the floor

Treat Others with Respect

  • Use inside voices
  • Give people privacy
  • Wait your turn

Solve Problems

  • Report problems: sink, toilet

PE EXPECTATIONS

Act Responsibly

  • Show good sportsmanship
  • Play by the rules
  • Return equipment to designated area
  • Try your best

Treat Others with Respect

  • Be a good sport
  • Be a team player
  • Encourage others

Solve Problems

  • Use equipment as directed by an adult
  • Listen for directions
  • Report problems to an adult
  • Make smart choices

Positive Behavior Area Expectations - Assemblies, Google Room, Patriot Game Room

ASSEMBLY EXPECTATIONS

Act Responsibly

  • Be a Space Saver not a Space Invader
  • Follow instructions
  • Walk indoors
  • Stay seated during assembly

Treat Others with Respect

  • Keep hats off inside
  • Be respectful to performers/speakers
  • Only positive responses

Solve Problems

  • Look to adults for directions
  • Hands/feet/all other objects to yourself

COLLABORATIVE LEARNING LAB EXPECTATIONS

Act Responsibly

  • Leave the room clean
  • Use inside voices
  • Respect furniture and equipment
  • Keep food and drink outside the room

Treat Others with Respect

  • Keep your hands to yourself
  • Share ideas
  • Value all participation
  • Green Screen is a tool not a toy
  • Collaboration takes corporation

Solve Problems

  • Solve conflicts and problems
  • Return all equipment and supplies after you use them
  • Work together
  • Share all areas with others
  • Look, evaluate, and solve the problem
  • Ask for help if needed

PATRIOT GAME EXPECTATIONS

Act Responsibly

  • Leave the room ready for the next group
  • Use an indoor voice
  • Use equipment responsibly

Treat Others with Respect

  • Keep a positive attitude
  • Be prepared to share a game

Solve Problems

  • Set rules before a game starts
  • Ask for help when needed

Positive Behavior Area Expectations - Technology

COMPUTER LAB EXPECTATIONS

Act Responsibly

  • Keep food and drink outside the lab
  • Push chairs in and put headphones up
  • Log out of programs and computers

Treat Others with Respect

  • Respect the rights and privacy of others
  • Treat the equipment with extra care
  • Leave bookmarks and settings as they are

Solve Problems

  • Walk inside the lab
  • Sit still in your chair
  • Only visit teacher approved websites
  • Keep hands, feet and, eyes on your own computer station

TECHNOLOGY EXPECTATIONS

Act Responsibly

  • Keep food and drink away from the computer
  • Return to the log-in screen after use
  • Stay on approved and appropriate websites.

Treat Others with Respect

  • Respect the rights and privacy of others
  • Use only your assigned laptop or device
  • Treat the equipment with extra care
  • Leave bookmarks and settings as they are

Solve Problems

  • Walk at all times when handling laptops
  • Carry the laptop with 2 hands
  • Only visit teacher approved websites

Additional Information

Ethics and Academic Honesty

Students of the Saddleback Valley Unified School District are subject to an Ethics Policy which deals with students who cheat on tests or plagiarize assignments. All tests, quizzes, reports, homework, other assignments and any school related test (SAT, PSAT, etc.) are subject to this policy.

Cheating includes looking at another student’s paper or talking during an exam. Helping another student cheat on an exam, on homework or other assignment is also a violation of the Ethics Policy if it has been made clear by the instructor that students are to work on their own and not collaborate.

Vandalism

Students and their parents shall be responsible for all damage to equipment or school property. This responsibility applies in the matter of books, materials and supplies of all kinds, as well as equipment, and the school buildings and grounds. Whenever possible, the administration shall require restitution for damaged school property. Vandalism is an offense for which a student may be suspended or expelled. If you notice any damage to school property, including graffiti, please report it to the school, or to the sheriff if school is not in session.

Marking Children’s Possessions

Please label clearly all lunch pails, backpacks, sacks, personal books, records, articles of clothing, etc., with your child’s name. Your help is needed in teaching children to care for their own belongings. Many items, often brand new, go unclaimed in our school’s Lost and Found area. Due the the large volume of materials collected, every 4-6 weeks, all unclaimed articles are given to a charitable organization.

Lost or Damaged Textbooks, Materials, and/or Technology

If a student’s textbook, library book, or other school materials, such as a calculator, is lost or damaged, it will be necessary for the student or his/her parents to pay the school for the cost of replacement. Any technology related items/issues defer to the SVUSD Acceptable Use Policy (AUP).

Pets at School

No pets are allowed on any school playground at any time. Please be sure that your pet does not wander onto the playground or follow children to school. Although we make every effort to locate the owner, it may be necessary to send stray pets to the animal shelter. Dogs may become excited by the children on the grounds and we cannot take the risk of having children bitten.

A parent must have prior approval from the classroom teacher before bringing a pet to school to share with the class. The pet must be caged properly and have a clean bill of health from a veterinarian. Pets are not allowed on school buses. Please do not bring pets to school to visit your children during recess or when you pick them up after school.

In special cases, pets may be brought only with the prior permission of the teacher and Principal after getting approval from the District’s Risk Management. In those cases, Risk Management will establish the circumstances and conditions that would allow a pet to be brought on the campus. We want our students to be safe as an animal may be frightened and bite a child or adult.

Volunteers

Each classroom requests one Room Mother/Father and sometimes an assistant. These very important people organize the holiday parties, help arrange for volunteers at school functions, and furnish additional valuable assistance for their child’s teacher.

The value of positive parent involvement is evident each day at de Portola. We welcome the opportunity to incorporate parent talents and experiences with our curriculum. Parent volunteer responsibilities can include working with individual students or small groups of children, preparing materials for the classroom, speaking to our students about a career, correcting student work, duplicating materials for classroom use, or other activities of assistance.

In order to comply with current State and District regulations, volunteers must complete a volunteer registration form, which is available from the classroom teacher. All volunteers are asked to sign in at the office and to wear a volunteer badge, and also to sign out at the office when they leave. Before volunteers use the copy machines, they must attend training provided by our office staff.

School Lunch

All students should eat a nutritious snack and lunch. We encourage students to bring their lunch or purchase one from our food services. Payments to your child’s lunch account may be made online at www.svusd.org, or by check delivered to the school office. Please make checks payable to SVUSD, and write your child’s name, Student ID # and teacher’s name in the memo section.

If a student does not have a lunch, he/she may call his/her parents to bring a lunch or lunch money, or the child will receive milk and a cheese sandwich from the lunch service.

Reduced and free lunches are available for students of the families who qualify. An application form is available in the school office. The district food service department will notify you as to your qualification after the application has been submitted to the school office for processing.

School Site Council

The School Site Council is an elected group of staff and parents from de Portola that acts in an advisory capacity to assist the principal and staff. The Council’s function is to develop, implement, and update the Single Plan for Student Achievement. The Site Council serves as a communication link between the community and the school.Meetings are held regularly during the school year.

School Parties

Two parties are may be provided for each classroom each year. They may vary from year to year, but it is completely at the discretion of the teacher. The parents, through the Room Moms/Dads, coordinate the refreshments. We encourage activities that are not disruptive of the learning environment.

Cell Phones and Other Electronic Devices on Campus

Students may occasionally need to make contact with a parent, guardian, or family; therefore they may use cell phones before and after school as long as they do not create a distraction or disruption, and only the phone function is being used (not games or videos). During school hours, cell phones must be powered off and stored out of sight. No incoming or outgoing calls are permitted including break, recess, and/or lunch time.

From time to time, there may be a legitimate educational use for a cell phone in class, and only with a teacher’s permission can a student use it in that capacity. A cell phone that rings in class, or is used during break times, will be confiscated by staff and returned at the end of the day if requested by the child. At the second offense the phone will be held in the office and returned only to the parent. A third misuse of a cell phone on campus will result in the privilege of the cell phone being revoked at school. Our district does not accept responsibility for lost, stolen or damaged items.

Personal Items

Students are not to bring toys, electronic devices or other materials not required in classrooms. The School is not responsible or liable for any lost or stolen items. Items taken from students will be held in the office until a parent picks it up. Any unclaimed items will be disposed of at the end of the school year.

SVUSD Wellness Policy

SVUSD Wellness Policies

Board Policy 5030 (in part):

Nutrition Guidelines for Foods Available at School

The Board shall adopt nutrition guidelines that meet or exceed state and federal nutrition standards for all foods available on each campus during the school day. These nutritional standards shall also apply to all foods and beverages sold to students, including foods and beverages provided through the District’s food service program, student stores, vending machines, or fundraisers. The objectives of these guidelines shall be to promote student health, reduce childhood obesity, support the health curriculum and promote optimal health.

The Superintendent or designee shall encourage school organizations to use items other than non-nutritious food for fundraising purposes. School staff is directed to avoid the use of foods as a reward for students’ academic performance, accomplishments, or classroom behavior. Parents/guardians or other volunteers shall be encouraged to support the District’s nutrition education program by considering nutritional quality when selecting any snacks which they may donate for occasional class celebrations. Donated foods or beverages that do not meet nutritional standards shall be limited to no more than one food or beverage per child. Class parties or celebrations shall be held after the lunch period whenever possible and shall be limited to no more than three per school year. With the exception of allowable class parties/celebrations, non-nutritious foods will not be allowed.

The Board only allows the marketing and advertising of nutritious foods and beverages (EC 49430-49436; CFR: 210) signage, vending machine fronts, logos, scoreboards, school supplies, advertisements in school publications, coupon or incentive programs, or other means. These changes will be done on a timeline consistent with the law. (EC 49431, EC 49431.2, EC 49431.5)

Administrative Regulation 5030 (in part)

STUDENT WELLNESS

Local wellness policy goals will be considered in planning all school-based activities. For purposes of these regulations, the school day is defined as one-half hour before the official school day begins until one-half hour after the official school day ends. Food or beverages will not be used as rewards for students’ academic performances, accomplishments, or behavior during instructional time unless this practice is allowed by a student’s individual education plan (IEP). Events that are intended to recognize or honor student achievements or accomplishments and are scheduled during non-instructional time within the school day may include food or beverages which comply with the guidelines below.

Nutrition Guidelines for All Foods Sold and/or Served on Campus

The District shall participate in the National School Breakfast and Lunch Program. Foods and beverages provided through federally reimbursable school meal programs shall meet or exceed federal regulations.

With the specific exceptions delineated below in the Elementary and Secondary Guidelines, all foods and beverages sold or served during the school day outside of the National School Breakfast and Lunch program will comply with current state and federal legislation.

No foods of minimal nutritional value shall be sold or served on school premises during the school day. These nutritional standards shall apply to the following:

  • Vending machines
  • Cafeteria a la carte items
  • Student stores
  • Student incentives
  • On-campus fundraisers
  • Clubs (curricular and non-curricular)

Elementary Guidelines; Grades K-6

1. Parties

Parties are defined as fun, recreational classroom activities not associated with the instructional program. There will be no more than three parties during each school year. Typically, these parties will be scheduled just prior to the winter recess, during February, and at the conclusion of the school year.

Food at parties may include no more than one food or beverage that does not meet nutrition standards for foods and beverages as defined by state and federal regulations. Parties should occur after the lunch period. Parents and teachers are encouraged to utilize District Food Services for assistance in planning or catering parties to ensure food safety and adherence to nutrition guidelines. Nutritious beverages and foods are defined as:

Beverages: Any one or more of the guidelines below apply to any beverage item:

  • Fruit-based drinks, no less than 50% fruit juice and no added sweetener
  • Vegetable-based drinks, no less than 50% vegetable juice and no added sweetener
  • Drinking water, no added sweetener
  • 2% fat milk, 1% fat milk, non fat milk, soy milk, rice milk, etc.

Food: All of the guidelines below apply to any item of food:

  • Not more than 30% fat
  • Not more than 10% saturated fat
  • Not more than 35% sugar
  • Not more than 175 calories per item

2. Celebrations

Celebrations are defined as an individual recognition of a special event, such as a birthday or student accomplishment. Celebrations may not include food items, must have advance approval by the classroom teacher or school principal, and should be scheduled during non-instructional time whenever possible. Alternative suggestions for recognition are the distribution of school or art supplies; the opportunity to read a favorite book to the class; a greeting card (purchased by parent) signed by the school administration, teacher or classmates; a donation to the classroom, i.e., games, balls, jump ropes, books; or other non-food items or activities.

Educational Equity Policy

Saddleback Valley Unified School District is committed to equal opportunity for all individuals in education. The district programs and activities shall be free from discrimination based on age, disability, gender, gender identity/expression, nationality, race or ethnicity, religion, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics equal rights and opportunities. Married, pregnant and parenting students shall have the same educational and extracurricular opportunities as all students. Expecting and parenting students retain the right to participate in any comprehensive school or educational alternative programs for which they would otherwise be eligible. The District shall promote programs that ensure that these discriminatory practices are eliminated in all District activities.